By using VextaPoint's website, career-building coaching, Talent Search, or any of our other Services, you agree to these Terms.
VextaPoint connects employers with high-impact candidates and helps candidates position themselves for AI-proof roles. We are a search and intelligence firm — we do not employ candidates, and we are not a party to any employment relationship that results from a search.
Your information belongs to you. We won't sell your data. You won't misuse our platform or others' data on it. If something goes wrong, our liability is limited.
This is a binding contract ("Terms," "Contract," or "Agreement") between you and VextaPoint Solutions LLC ("VextaPoint," "we," "us," or "our"), a Florida limited liability company. By submitting information, engaging a Service, or otherwise using our Services, you agree to these Terms.
Your use of our Services is also governed by our Privacy Policy, which explains how we collect, use, and protect your information. The Privacy Policy is incorporated into these Terms by reference.
If you do not agree to these Terms, do not use our Services. If you are using our Services on behalf of an organization (such as your employer), you represent that you have authority to bind that organization to these Terms.
You must be at least 18 years of age to use our Services. Our Services are designed for adult professionals.
Our services.
VextaPoint's Services include:
- Executive search — retained search engagements for employers seeking high-impact talent, conducted under the VextaPoint Method.
- Career-building coaching — a coaching engagement for candidates that includes an operating-pattern read, résumé rewriting, positioning, a targeted outreach campaign, and ongoing 1:1 coaching.
- Talent Search intake — the form and process by which employers initiate a retained search engagement.
- The VextaPoint website and related communications (including newsletters, blog content, and email).
Our mission is to connect the right people with the right roles by surfacing the behavioral signal beneath the résumé. We are an executive search and career intelligence firm — not an employer, and not a party to any employment contract that results from our work.
Your information & obligations.
Your information belongs to you. The information you share with us belongs to you — not to your current or prospective employer, even if they engaged us. We will not provide your personal information to an employer without your consent, except as required by law.
Accurate information. You agree to provide accurate, current, and complete information when you work with us. If your information changes (e.g., new email, new role), please keep it updated. False or misleading information undermines the process and may affect our ability to help you.
Protecting your information. Notify us immediately at legal@vextapoint.com if you believe someone has misused your information or impersonated you in connection with our Services.
Candidate terms.
These additional terms apply when you use our Services as a candidate.
Your résumé and profile data
When you submit your résumé or otherwise provide career information as part of coaching, you grant VextaPoint a non-exclusive, worldwide, royalty-free license to use that information to:
- Develop your operating-pattern read, positioning, and role recommendations.
- Match you to relevant employer searches where appropriate.
- Share your finalist profile with employer clients who have engaged a search where you are a finalist (with your consent before active introduction).
- Improve our Services in aggregate, anonymized form.
You retain ownership of your résumé and career information. You may request deletion of your data at any time, subject to legal retention requirements.
No guarantee of placement
Our Services are tools and intelligence — not guarantees. We do not guarantee that any candidate will be placed in a role, receive an offer, or achieve any specific career outcome. Outcomes depend on the individual, the market, and effort applied. Hiring decisions are made by employers, not by VextaPoint.
Confidentiality of your search
If you are conducting a confidential career search, you may indicate that during intake. We will not share your information with your current employer. However, we cannot guarantee absolute confidentiality, particularly if you are publicly listed in professional databases or if your role is widely known.
Honest representation
You agree to represent yourself honestly. You will not:
- Misrepresent your work history, education, credentials, or qualifications.
- Submit a résumé that is not your own.
- Disclose information you do not have consent to disclose (such as confidential information about your current or former employer).
- Violate the intellectual property rights of others by including such material in your résumé or assessment responses.
Misrepresentation may result in withdrawal of your candidacy and termination of your account.
Employer terms.
These additional terms apply when you engage VextaPoint as an employer (a "Client").
Engagement & fees
By submitting a Talent Search intake or signing an engagement letter, you agree to the fee structure set forth in your engagement letter. Standard terms include a 20% placement fee on the candidate's first-year base salary, a $15,000 retainer that is credited toward the placement fee at close, a 90-day guarantee period, and 30-day exclusivity. The engagement letter controls in case of any inconsistency with these Terms.
Use of candidate information
Information about candidates that we provide to you (including résumés, finalist briefs, 4-Pillar evidence, interview notes, and operating pattern analysis) is provided for the specific purpose of evaluating that candidate for the engaged search. You agree that you will not:
- Provide identifiable candidate résumé or application data to any other party, except for your own service providers (such as your applicant tracking system) acting on your behalf.
- "Spam" or otherwise contact candidates for purposes other than the specific employment opportunity for which the search was engaged.
- Harass, stalk, or contact any candidate after they have asked not to be contacted.
- Use candidate information to reach out for any role other than the role for which the search was engaged, without our and the candidate's prior consent.
- Combine candidate data with data from other employers, sell candidate data, or use it to build any database, talent pool, or marketing list.
- Use any automated means or scraping to access, modify, download, query, or otherwise collect information from our Services.
- Disclose a candidate's "open to opportunities" status to that candidate's current employer.
Breach of this section is a material breach of these Terms.
Hiring decisions are yours
You — not VextaPoint — make the final hiring decision. We provide candidate intelligence, evidence-based recommendations, and finalist briefs. We do not employ candidates, do not warrant the future performance of any candidate, and are not party to any employment relationship between you and a candidate. You are responsible for compliance with all applicable employment laws (including discrimination, wage, and immigration laws) in your hiring decisions.
Posting compliance
If you submit a role through our Talent Search intake, you represent that the posting:
- Complies with all applicable federal, state, and local employment laws.
- Does not require candidates to pay for employment or bear costs related to employment in violation of law.
- Is for a real, available role at your organization or your client (if you are a staffing agency or executive search firm engaging us as a research partner).
- Does not constitute illegal discrimination on the basis of any protected characteristic.
Paid services & fees.
Some of our Services are paid. Current paid offerings include:
- Career-building coaching — a monthly coaching fee (currently $500–$1,200 per month, depending on the level of support), billed month-to-month and cancellable at any time. Scope is confirmed in your coaching agreement.
- Retained executive search — fee structure as set forth in the engagement letter (typically 20% of first-year base salary plus a $15,000 retainer credited at close).
Payment. Payments are processed by our payment provider (Stripe). By providing payment information, you authorize us to charge the applicable fees and any applicable taxes. You agree to keep your payment information current.
Refunds. Career-building coaching is billed monthly and may be cancelled at any time; cancellation takes effect at the end of the then-current billing period, and we do not provide pro-rata refunds for partial months. Retained search fees and any refunds are governed by the engagement letter.
Price changes. We may modify prices for our Services from time to time. Modified prices will apply prospectively (not retroactively) and we will provide notice before they take effect for ongoing coaching engagements.
Acceptable use.
You agree that you will not, in connection with our Services:
- Violate any applicable law, regulation, or contractual obligation.
- Disclose information that you do not have consent to disclose.
- Violate the intellectual property rights of others, including copyrights, patents, trademarks, trade secrets, or other proprietary rights.
- Submit false, misleading, or fraudulent information (including impersonating another person or entity).
- Create deepfakes, AI-generated impersonations, or other wrongful impersonations of another person.
- Use any automated means, scraping, bots, or data extraction tools to access, modify, copy, query, or collect information from our Services without our express written authorization.
- Reverse engineer, decompile, or attempt to derive the source code of our Services.
- Copy, modify, or create derivative works of our Services or the VextaPoint Method materials.
- Interfere with or disrupt the integrity or performance of our Services.
- Use our Services to harass, stalk, threaten, or harm any person.
- Use our Services to send spam, unsolicited commercial communications, or unauthorized marketing.
- Resell, sublicense, or redistribute access to our Services without our written authorization.
Intellectual property.
Our IP. The VextaPoint name, logo, "VextaPoint Method," 4-Pillar framework, operating pattern taxonomy, and all associated content, software, and assessments are the property of VextaPoint Solutions LLC, protected by U.S. and international intellectual property laws. We grant you a limited, non-exclusive, non-transferable license to access and use our Services solely for the intended purposes.
Your content. You retain ownership of any content you submit (résumés, assessment responses, communications). By submitting content, you grant us the license described in Section 3 (for candidates) or your engagement letter (for employers) to use that content to provide the Services.
Feedback. If you provide suggestions, ideas, or feedback about our Services, you grant us a non-exclusive, royalty-free, perpetual, irrevocable license to use that feedback for any purpose without compensation to you.
Disclaimers.
Our Services connect candidates and employers and provide career intelligence. We are not an employer, recruiter of record, or a party to any employment relationship that results from our Services.
OUR SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT PERMITTED BY LAW, VEXTAPOINT DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. WE DO NOT WARRANT THAT OUR SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE.
The VextaPoint Method and our operating-pattern assessment are decision-support tools. They are not clinical assessments, not substitutes for professional judgment, and not guarantees of any career or hiring outcome.
Limitation of liability.
TO THE FULLEST EXTENT PERMITTED BY LAW, VEXTAPOINT AND ITS OFFICERS, MEMBERS, EMPLOYEES, AGENTS, AND CONTRACTORS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING FROM OR RELATED TO YOUR USE OF OUR SERVICES, EVEN IF VEXTAPOINT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
OUR AGGREGATE LIABILITY TO YOU FOR ANY CLAIM ARISING FROM OR RELATED TO THESE TERMS OR YOUR USE OF OUR SERVICES WILL NOT EXCEED THE GREATER OF (A) THE TOTAL AMOUNT YOU PAID TO VEXTAPOINT IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100).
Some jurisdictions do not allow the exclusion of certain warranties or limitation of liability for incidental or consequential damages, so some of the above may not apply to you. In such cases, our liability will be limited to the maximum extent permitted by applicable law.
Indemnification.
You agree to defend, indemnify, and hold harmless VextaPoint Solutions LLC, its officers, members, employees, agents, and contractors from any claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising from or related to:
- Your use or misuse of our Services.
- Your violation of these Terms.
- Your violation of any third-party right, including intellectual property, privacy, or contractual rights.
- Any content you submit to our Services.
- If you are an employer, any hiring or employment decision you make and any claim by a candidate arising from such decision.
Disputes & arbitration.
Informal resolution first. If you have a dispute with VextaPoint, please contact us at legal@vextapoint.com first. We will work in good faith to resolve disputes informally before any formal proceeding. Most disputes can be resolved this way.
Binding arbitration. If we cannot resolve a dispute informally within 60 days, you and VextaPoint agree that any dispute, claim, or controversy arising out of or relating to these Terms or our Services will be resolved by binding arbitration administered by the American Arbitration Association (AAA) in accordance with its Commercial Arbitration Rules. The arbitration will take place in Florida unless we mutually agree otherwise. Judgment on the arbitrator's award may be entered in any court of competent jurisdiction.
Class action waiver. You and VextaPoint agree that disputes will be resolved on an individual basis, not as part of a class, consolidated, or representative action. The arbitrator may not consolidate claims or preside over any form of representative or class proceeding.
Exceptions. Either party may bring a claim in small claims court or seek injunctive or other equitable relief in court for infringement of intellectual property rights or to enforce confidentiality obligations.
Termination.
Either of us may end this Contract. You may stop using our Services at any time. We may suspend or terminate your access to our Services at any time for any reason, including violation of these Terms, but in non-emergency situations we will use reasonable efforts to provide notice.
Surviving terms. The following sections survive termination: Section 5 (any unpaid fees), Section 7 (Intellectual Property), Section 8 (Disclaimers), Section 9 (Limitation of Liability), Section 10 (Indemnification), Section 11 (Disputes & Arbitration), and Section 13 (General Terms). Your obligations to pay any outstanding fees survive termination.
General terms.
Governing law. These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws principles.
Changes to these Terms. We may update these Terms from time to time to reflect changes in our Services, applicable law, or our business practices. When we make material changes, we will update the "Last Updated" date and, where required, provide you with notice through email or a prominent notice on our Services. Your continued use of our Services after any update constitutes acceptance of the updated Terms.
Entire agreement. These Terms (together with the Privacy Policy and any applicable engagement letter for retained search clients) constitute the entire agreement between you and VextaPoint regarding our Services. They supersede any prior agreements, communications, or representations on the same subject.
Severability. If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions will continue in full force and effect.
No waiver. Our failure to enforce any right or provision of these Terms is not a waiver of that right or provision.
Assignment. You may not assign or transfer these Terms or any rights under them without our prior written consent. We may assign these Terms to any successor entity in connection with a merger, acquisition, or sale of all or substantially all of our assets.
No agency. Nothing in these Terms creates an agency, partnership, joint venture, employment, or franchise relationship between you and VextaPoint.
Contact us.
If you have questions about these Terms or our Services, contact us at legal@vextapoint.com.
VextaPoint Solutions LLC
Attn: Legal
legal@vextapoint.com
Questions about these Terms?
We aim for transparency. If anything in this agreement is unclear, email us — we'll respond within five business days.
legal@vextapoint.com